1)   All Vendors: If you do not personally hand-make jewelry, candles, or t-shirts or accepted for that category (ex. a boutique carrying candles or a candle company carrying jewelry) we ask that you not bring them in addition to the items you are offering. We have a ton of vendors apply for these specific categories and have picked some fantastic people that offer these handmade items. If we see that you’re offering these items in your space, we will ask you to remove it.

2)    Boutiques & Clothing: We ask that you either create or bring your own dressing room.  Our restrooms cannot be held up by customers trying on clothes and you will be asked to not let your customers try on items in our restrooms.

3)    Design/Décor: For our Christmas event, we ask that you style with a classic Christmas theme. Please be creative with your signage, with your merchandising, and do not just place a table and your business sign out.

4)    Floor Options: If you are located inside of a stall, many vendors use temporary flooring to cover up the mulch. They have used carpet, wood, kids squishy flooring, and rugs.

5)    Food Vendors: You must have a food/beverage permit for Kentucky. Please contact Cameron Carver at the Food Department 270-261-1577

6)    Furniture Pickup: If you have customers picking up larger items, just have them explain to our parking attendants that they are picking up and they can park closer to the building.

7)     Handouts: If you have other barn sale rack cards, promo cards, etc. please only have them sit on your checkout area. Please do not physically hand them out to customers or put on cars.

8)     Inventory: Please have enough items to sell throughout the entire weekend – just taking preorders is not acceptable.

9)  Lighting: We recommend bringing more lighting like café lights inside your area, especially if you are in a stall. (Please use 450 watts max in your space)

10) . Load in / Load out: Please be courteous and unload all inventory as quickly as possible. At the end of the event, DO NOT PULL AROUND TO THE DOORS unless you are packed up and ready to load. Please clean up your space, throw all trash away, and do not begin to pack up your items until 4:00 p.m. on Saturday. Every vendor is required to stay until the very end of each day. If you cannot be there, please allow for someone else to cover your area. We ask that everyone be loaded and out promptly.

Please bring your own ladders, electrical cords, scissors, tape, etc.

11) Parking: Vendors will have a designated parking area. Please be respectful of this. There are no trailers allowed in the vendor parking lot. Those will be placed at an alternative location.

12) Payments: All vendor spaces are $350 plus tax. If you cancel prior to 30 days before the event you will receive $175 plus tax refund. If you cancel within 1 month of the event, there is no refund. You are only paying for the rental of your booth space.

13)  Photos: We have hired a photographer and videographer for marketing purposes. All photos and video we take are property of Highland Stables/GypsyMoon Marketplace. They can and will be used on social media and other marketing items in the future. You are welcome to use them but please give us and the photographer credit.

14) Placement: You will be given a number when you check into the event; this number will tell you where your booth space is located. Prior to the event, we will let you know what size space you need to prepare for with a map for reference- exact locations will NOT be given until you come and register.

Note: We try to be fair when we assign booth space, please respect this and realize that we want everyone to be successful! There are two barn areas and we create maps, signs, etc. to ensure all shoppers are aware of where each vendor is located.

15)  Positive Attitude: We ask that everyone have a positive attitudes throughout the entire event. We are all doing our very best and having a positive attitude will make the weekend even more fantastic than it will already be.

In the words of Abe Lincoln, “We can complain because rose bushes have thorns or rejoice because thorn bushes have roses”

16)  Sales: Until shopping hours open– please do not sell your items unless it’s to a vendor and they show the wristband given to them. Once the shopping session is closed, finish your final sale but kindly tell the shoppers still present that shopping hours are closed.

17)  Set-Up: Absolutely no staples, nails, screws, or anything that punctures a hole into the stall. We have found that Gorilla Hook – Picture Hangers work best for the stall areas to hang items as well as zip ties or wreath hangers.

18) Social Media: We ask that you post about GypsyMoon Marketplace at least 3 times on your social media. We put a lot of time and money into marketing but having you help us reach possible customers will help everyone have a successful weekend. If you would like for GypsyMoon Marketplace to advertise your business prior to the event, please visit our social media page and fill out the Vendor Opportunities form.

19)  Supplies: You must provide your own electrical extension cords, ladders, tape, scissors, etc. Please do not overload the circuits. (Please use 450 watts max in your space)

20) Taxes: Each vendor is responsible for sending in his/her own tax information to the Kentucky Dept. of Revenue at the end of the event. GypsyMoon Marketplace (dba: Highland Stables) is not responsible for payment of your business taxes. Your business name and address will be sent to the Kentucky Dept of Revenue. You will be held responsible and asked to pay after the event.

20)  Trash: Due to limited space in our dumpster, please take all boxes home with you. Example: If you load in with your items in boxes, we ask that you take those boxes with you when you leave and not just throw into the dumpster. If you HAVE to throw the box away, please break it down. Before you load out please remember to throw all trash away when cleaning out your space (including zip ties).

21)  Vendor Wrist Bands:  Every booth space will receive only (2) Vendor Wristbands. You must wear this in order to get in GypsyMoon without payment. If you need additional vendor wristbands, they are $10.

 Please do not have anyone tell the workers at the gate they are with you; the person must have a wristband ON or they will be asked to pay

22)  Weather and Allergies: With our market being held in a stables dust is a factor. Being located inside of an old horse stable, it can tend to get dusty. If you have allergies, we suggest you take extra precautions. Some vendors have added floors (carpet, wood, and rugs) inside of their stall areas and it has helped. Please dress according to the weather and bring layers. We will try our very best to keep you comfortable but please help us by dressing accordingly.

Note: We cannot allow portable heaters in your spaces, due to our fire code.

23)  WiFi: We are able to offer a password protected WiFi Network for our GypsyMoon Vendors. We have been pretty successful in the past carrying the load of 80+ vendors, but we cannot absolutely guarantee it. Please be prepared and bring a backup option for your check out (personal hotspot/MiFi). You will received the GypsyMoon WiFi Information in your Vendor Folder at check-in.

Wi-Fi Back-up Options:
1. Square does offer the option to stay offline but still make payments. When you get to a trusted and faster WiFi area, it will run those payments.
2. Purchase your own hotspot, WiFi, or MiFi. (That is what we use in our space)

Other GOOD Stuff to Know…..

If accepted for participation into GypsyMoon Marketplace I agree and understand that...

- Participants are expected and agree to follow, promote and share GypsyMoon Marketplace social media entries relating to GypsyMoon Marketplace including but not limited to event invitations, vendor intros/bio, event graphics and promos.

- All spaces must be stocked, staffed and prepared for shoppers no later than 30 minutes prior to event starting, further, all spaces must be staffed and available for shopping guests during the entire event. Failure to abide may result in forfeiture of space, submitted fees, and rights of participation, as well as denial of future participation in GypsyMoon Marketplace events.

- Each registered participant will receive two (2) admission armbands. Everyone passing through the entry gate will be required to purchase/show an event ticket or armband – NO EXCEPTIONS!

- Participants utilizing electrical access are responsible for providing heavy-duty outdoor extension cord with a minimum recommended length of 100’ and a maximum voltage of 125v. Cord must be UL listed & meet OSHA standards. All cords must be placed in a manner to avoid trip hazard. No electrical access requests will be entertained once load-in begins.

- Breakdown and/or strike of booth space may not begin prior to 4:00pm, Saturday. Failure to abide may result in participant being denied participation in future GypsyMoon Marketplace events.

- GypsyMoon Marketplace Events are family-friendly events, and it is your responsibility to ensure that all items and persons associated with your space and products are family-friendly, as well. Further, you understand that you may be asked to remove any item or person not adhering to this standard.

- We, Highland Stables, place a strong emphasis on offering our shoppers a visually appealing & enjoyable event, placing a strong emphasis on unique and creative booth construction, design, and product presentation. We have been blessed to establish a strong reputation for our variety of unique & desirable creations, handcrafted items, original art, repurposed pieces, along with vintage and antique oddities.